clarin:el network

clarin:el members

All organisations wishing to share their LRs through the clarin:el Infrastructure must become members of the clarin:el Network, by signing the Network Statutes, which stipulates the basic principles, code of conduct and modi operandi of the clarin:el members and regulates their rights and obligations for LR storage, sharing and processing. It is compatible with the principles of CLARIN ERIC.

By signing the clarin:el Network Statutes, all members undertake the following obligations:

  • to have cleared all IPR issues of their LRs before depositing them at clarin:el
  • to adhere to the metadata schema as defined in the clarin:el Metadata specifications document;
  • to store the LRs and metadata in their repositories or use the clarin:el Hosted Resources Repository (HRR) in accordance with the clarin:el specifications;
  • to maintain a local inventory with all the metadata records of their LRs or use for that purpose the clarin:el HRR in accordance with the clarin:el specifications;
  • to allow the harvesting of the metadata records of their LRs using the metadata schema;
  • to allow the use of their LRs under clearly indicated licensing terms, preferably one of the licences recommended by clarin:el;
  • to adhere to the clarin:el Notice and Take Down policy;
  • to communicate and enforce the terms of the Network Statutes to their members.

Prospective clarin:el members need to sign the Membership Form included in the clarin:el Network Statutes.


clarin:el collaborating providers

Individuals that wish to share their LRs through the clarin:el Infrastructure but who are not affiliated with any of the clarin:el member organisations, can do so by depositing their LRs to the clarin:el Hosted Resources Repository, which undertakes to host and/or be responsible for those LRs.

They can manifest their interest by completing and sending the relevant application form to the clarin:el Network Coordinator ([javascript protected email address]).


clarin:el users

Anyone can use clarin:el without registering. It is advisable, though, to register as a user in order to benefit from the full set of functionalities of the infrastructure. You can register using the registration form.

Academic users, i.e. persons affiliated with academic and research institutions, can log in the infrastructure using their academic ID (provided by GrNet services).

clarin:el infrastructure

clarin:el repositories

The clarin:el repositories are, in essence, the nodes of the infrastructure; it is where LRs are documented, stored, processed and, in general, managed.

There are three types of clarin:el repositories:

  • local repositories, which are set up, operated and maintained by organisations participating in the clarin:el network in order to document, store and curate the resources of the respective organisation; these members are responsible for providing to the clarin:el Aggregator all the information necessary for the Aggregator to fulfill its mission
  • the clarin:el Hosted Resources Repository (HRR), which is set up and maintained by the clarin:el Coordinator and acts as storage and documentation facility for resources (a) developed by individual users who are not affiliated with any of the clarin:el member organisations, (b) considered orphan (i.e. resources without an owner) and (c) developed by clarin:el member organisations that do not wish to set up their own repositories
  • the clarin:el Aggregator, which is set up, operated and maintained by the clarin:el Coordinator. It provides core services to all clarin:el users, it harvests and stores metadata records from the nodes of the entire clarin:el Infrastructure and it hosts the central inventory. In the future, the clarin:el Aggregator will share metadata with the respective repositories of the CLARIN EU Research Infrastructure, and it will create, host and maintain related inventories including metadata-based descriptions of all LRs available in the distributed network. The clarin:el Aggregator does not have any additional privileges with respect to access to LRs or their processing.

clarin:el aggregator: core services and user support services

clarin:el core services

Core Services offered to clarin:el users are:

  • Metadata and other data harvesting and synchronisation
  • User and repository registration, authentication and authorisation
  • Archiving (storage and maintenance for preservation purposes) of language resources
  • Assignment of PID to language resources
  • Documentation of language resources
  • Search, browsing and viewing
  • Uploading and downloading of language resources
  • Processing of language resources with web services
  • Reporting on the use of language resources
  • Recommendation services
  • (Electronic) licensing.

clarin:el user support services

User Support Services offered to clarin:el users are:

  • Legal helpdesk enabling clarin:el users to ask questions concerning the use of licences, rights of use, IPR issues, etc. - [javascript protected email address];
  • Technical helpdesk enabling clarin:el users to ask questions concerning the clarin:el software platform installation and use - [javascript protected email address];
  • Metadata helpdesk enabling clarin:el users to ask questions concerning the clarin:el metadata based LR documentation - [javascript protected email address].
  • clarin:el User Forum enabling clarin:el users to ask questions, get and view answers to questions. (soon available)
  • clarin:el Knowledge Base providing information about the use of clarin:el and its components and services in a structured way (soon available)

how do I set up a clarin:el repository?

If you wish to set up a clarin:el repository you have to contact the clarin:el Coordinator at [javascript protected email address], and the clarin:el Technical Administrator at [javascript protected email address].

lr sharing within the clarin:el network

Access to the LRs and processing services is open to all (i.e. registered and unregistered users) through the central inventory of the clarin:el aggregator, in accordance to their relevant licensing terms. In addition, clarin:el registered users have further access to the LRs and processing services through the repository to which they belong, always in accordance to the relevant licensing terms.

clarin:el metadata are licenced under the Creative Commons Attribution International licence (CC-BY) version 4.0 or higher. All clarin:el users are obliged to allow the harvesting of their metadata.

clarin:el LR providers are encouraged, when they publish or distribute a Resource or any Derivative, to redeposit the Derivative work at the clarin:el infrastructure.

LRs available under a licence allowing redistribution may be replicated and flow in the clarin:el infrastructure according to the terms and conditions specified in the respective licence.


lr deposition procedures

for organisations

Organisations wishing to contribute resources to clarin:el need to become members of the clarin:el Network and sign the Statutes, which stipulates the basic principles, code of conduct and modi operandi of the clarin:el members and regulates their rights and obligations for LR storage, sharing and processing.

After signing the Statutes, the organisation needs to follow the steps described below.


for individuals

  • who are affiliated to an organisation that is already member of clarin:el and maintains a repository:
  • You deposit your resources "under the umbrella" of your organisation. Therefore, you need to login using your Academic ID. If you encounter problems, please contact your Technical Responsible (the person responsible for the technical issues of your organisation's clarin:el repository) or the Scientific Responsible (the person in charge of the scientific and management/organisational issues of your organisation's clarin:el repository) in order to get assistance;

  • who are affiliated to an organisation that is already member of clarin:el but does not maintain its own repository:
  • You deposit your resources at the HRR. In this case, you need to login using your Academic ID and ask for the appropriate credentials from the Scientific Responsible (the person in charge of the scientific and management/organisational issues of your organisation in the clarin:el network).

  • who are affiliated to an organisation that is not a member of clarin:el:
  • First of all, you should investigate whether your organisation intends to become a member of the clarin:el network and set up a clarin:el repository. If yes, then contact the person responsible for the clarin:el repository in your organisation in order to get credentials to register and then deposit your resources. If not, then follow the instructions for non-affiliated depositors below.

  • who are not affiliated to an organisation:
  • If you wish to deposit your own resources as an individual, please contact the clarin:el Coordinator at [javascript protected email address] and the clarin:el Technical Administrator at [javascript protected email address], in order to get credentials to register and subsequently upload your resources according to the following procedure.

steps to follow for the contribution of resources to clarin:el

The steps to follow when contributing resources to clarin:el are the following:

  1. Sign the appropriate deposition documents
  2. Individuals depositing LRs at the HRR must sign the Depositor's Agreement. The Depositor's Agreement contains important information regarding the terms and conditions of depositing LRs in and making them available through the clarin:el Infrastructure.

    Individuals depositing LRs at their organisation's repository must contact their Scientific Responsible to find out the procedure to follow as regards the licensing of their LRs.

  3. List the LR(s) as an appendix either at the Depositor's agreement or the Organisation's contribution at the network statutes.
  4. Choose the appropriate licence for the resource
  5. In order to facilitate the selection of the appropriate licence for each resource, a complete list of available licences has been created, which is described below; more information can also be found at http://www.clarin.gr/en/content/licensing-lrs.

  6. Add metadata description to the resource
  7. In order for a resource to be shared in clarin:el, it has to be described with the appropriate metadata. The metadata editing tool guides the user through the process of the LRs' description.

  8. Upload the resource to clarin:el
  9. Once described, resources can be uploaded to clarin:el through the tool. To upload the resource itself, the Technical Responsible of the Repository will have made available to the LR providers of their repository a so called endpoint, to which the provider initially stores the primary resource (in fact a compressed archive). The provider has to click on the button Upload resource and follow the instructions on the screen, which guide him/her through the process.

licensing lr's through clarin:el

The rights of use of the resource, any possible restrictions, as well as rights and restrictions on the original raw data are under the control and responsibility of the resource owners. The repository in which the resource resides acts mainly as a facilitator for the search-and-get procedure while providing guidelines and metadata curation activities.

Metadata elements regarding rights of use and distribution conditions are among the mandatory elements of the minimal metadata schema and are harvested by the clarin:el aggregator so that users (essentially LR consumers) can promptly understand what they are allowed to do with a specific resource. Users are asked to always refer to these metadata before using any of the resources on clarin:el.

According to the Network statutes and the CLARIN ERIC recommendations, resources and services should ideally be open or shared at least for research purposes. In principle, any grant of access to LRs should ideally include not only the right to read the relevant content but also to allow transformative uses, dissemination and distribution of such resources and their derivatives, according to the needs and policies of LR owners and users. In all cases, LRs must be offered according to certain formal legal conditions and terms clearly indicated at the licence text. Each LR may be associated with more than one licence, if access to it is given under different conditions for different users and/or intended uses.


the clarin:el model licensing scheme

Three layers are foreseen:

  • Creative Commons licences (starting with Creative Commons Zero (CC-0) and all possible combinations along the CC differentiation of rights of use) and FOSS licences are the first level of legal machinery applied.
  • The second layer is a set of licenses that allow use and exploitation of the resources while permitting the LR Owner to have full control over the resource distribution. These "No Redistribution" licences will effectively help get "closed" resources safely out to the community.
  • The third layer consists of a set of CLARIN EU licences which will be made available soon.

These ready-to-use licensing schemes are as quick and easy to apply as possible, in particular for new resources. A clarin:el helpdesk facility [javascript protected email address] has been set up for assistance in understanding, choosing and using any of these licence and other legal tools.


notice and take down policy

If a rights holder is concerned that s/he has found Language Resources (LRs) on one of the clarin:el repositories, for which s/he has not given permission, granted a licence or is not covered by a limitation or exception in national law, such rights holder is asked to contact clarin:el through the clarin:el Legal Helpdesk at [javascript protected email address] in writing stating the following:

  1. His/Her contact details;
  2. The full bibliographic details of the LR.
  3. The exact and full URL where she found the LR.
  4. Proof that s/he is the rights holder and a statement that, under penalty of perjury, s/he is the rights holder or an authorised representative.

Upon receipt of notification the "Notice and Take Down" procedure is then invoked as follows:

  1. clarin:el will acknowledge receipt of your complaint by email or letter and will make an initial assessment of the validity and plausibility of the complaint.
  2. Upon receipt of a valid complaint, the LR will be temporarily removed from the clarin:el catalogue pending an agreed solution.
  3. clarin:el will contact the member who deposited the material within ten working days from the reception of a valid complaint. The clarin:el member will be notified that the material is subject to a complaint, under what allegations, and will be encouraged to assuage the complaints concerned.
  4. The complainant and the clarin:el member will be encouraged to resolve the issue swiftly and amicably and to the satisfaction of both parties, with the following possible outcomes:
    • The LR is replaced on the clarin:el inventory unchanged.
    • The LR is replaced on the clarin:el inventory with changes.
    • The LR is permanently removed from the clarin:el inventory.
  5. If the clarin:el member and the complainant are unable to agree on a solution, the LR will remain unavailable through the clarin:el inventory until a time when a resolution has been reached.

privacy

In common with most websites, the clarin:el website and services log certain information about every request sent to them. This information is used for system administration and for producing usage statistics. Summary statistics are extracted from this data and some of these may be made publicly available, but these do not include information from which individuals could be identified. Relevant subsets of this data may be used as part of investigations of computer misuse involving this site. Data may also on occasion be used to enable investigation of technical problems on the website. Otherwise logged information is not passed to any third party except if required by law.


data protection

From time to time clarin:el may use electronic forms on this site to gather personal information for purposes directly related to a service, function or activity of the clarin:el service. When clarin:el will do so it will let users know the purpose for which the information is being collected (including if the information is to be published). Completion of and submission of any form on this website is entirely at the discretion of the user.


data protection statement

In using and submitting content on the clarin:el services users agree that clarin:el may use any personal data that users supply through contributing content or by filling in electronic forms. clarin:el fully respects users' privacy and seeks to protect their personal data.

clarin:el helpdesks

User support services offered to clarin:el members are:

  • Legal helpdesk enabling clarin:el members to ask questions concerning the use of licences, rights of use, IPR issues, etc. - [javascript protected email address];
  • Technical helpdesk enabling clarin:el members to ask questions concerning the clarin:el software platform installation and use - [javascript protected email address];
  • Metadata helpdesk enabling clarin:el members to ask questions concerning the clarin:el metadata based LR documentation - [javascript protected email address].